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Case Study: Star Wars Themed Conference & Gala Dinner

Posted on Monday, July 06, 2009

The three day conference was held at Hellidon Lakes Hotel & Golf Course near Daventry. The design of the event was inspired by the legendry film ’Star Wars’, created and managed by Sharper Solutions.
Sharper Solutions production crew designed the conference stage set that would set the tone for the whole event. Conference tables were designed to give delegates a taster of the event theme that would be fully revealed in the Gala Dinner on Thursday night. This included bespoke illuminated orbiting table centres (designed below chin height to ensure full sight lines to the conference set) and flying saucers sweet for guest to snack on.
Our production crew then went on to manage the sound, lighting and data projection throughout the event with ease and professionalism which is synonymous with Shaper Solutions.
On the final evening guests were treated to a fully themed Gala Dinner. An alien jazz band greeted guests in reception while storm troopers stood guard around the room. Guests posed for photos with C3PO & R2D2, Darth Vader, Chewbacca, Pig Guard & Kitt Fisto. This set the scene for the rest of the evening.
The main room was dressed with black table cloths, black chair covers with silver organza sashes. The table centre featured a perspex structure with a mirror ball and LED blue lighting which made a great impact as guests entered the room. Star table confetti and LED tea lights completed the look. More storm troopers were standing guard around the room while guests took their seats, along with life size statues of Darth Maul and Jar Jar Binks and a selection of giant sized images of many other Star Wars characters.
After dinner entertainment included an after dinner speaker and a video disco which kept guests dancing until the early hours of the morning. 
The room was then turned around again ready for the final day of conference.

Scroll down to view a selection of images from this event.